Industrial History Online (IHO) - Code of Practice for Contributors

It is strongly recommend that you read the Code of Practice before commencing data entry

Index

Section 1 - An Introduction to How to Use IHO

1.0 Introduction to IHO
2.0 Introduction to the Software


Section 2 - Searching the IHO Database and Image Collection

2.0  Introduction to the Software
2.0  The Search Engine
2.1  Quick Search
2.2  Advanced Search
2.3  Image Search
2.4   Search Results
2.4.1   Summary Results
2.4.2   Detailed Results


Section 3 - How to Add a New Site Record or Update and Existing Site Record

 Important Copyright Notice

1.0  Adding or Updating Site Records


1.1  Adding a New Site Record

1.1.1  Location and Nearby Site Data
1.1.2  Recommended Data Entry Process
1.1.3  Mandatory Data


2.0  Updating an Existing Site Record


2.1  Saving a New or Updated Site Record
2.2  Data Validation on Submission


3.0  Add New Site Record - Data Entry Form


3.1  Identification of Records in the Sites Database (Site ID )
3.2  Chapman County Codes used in the IHO Database
3.3  Record Visibility
3.4  Location Details


3.4.1  Media File
3.4.2  Key Words
3.4.3  Linked Sites
3.4.4  Site or Feature Type

3.4.4.1  Point Features
3.4.4.2  Linear Features
3.4.4.3  Area Features

3.4.5  Grid References

3.4.5.1  Using OS Maps verses Online Tools as the source OS Grid References
3.4.5.2  Converting Grid References to Latitudes and Longitudes

3.4.6  Location Data
3.4.7  Viewing the Site
3.4.8  Street
3.4.9  Village, Suburb
3.4.10  Town
3.4.11  Post Code


3.5  Administrative and Protected Status


3.5.1  Ceremonial County
3.5.2  Local Authority
3.5.3  Civil Parish or Township
3.5.4  Pre 1974 County
3.5.5  Site Protected Status
3.5.6  Site Current Use or Condition
3.5.7  National Monument Record Number
3.5.8  English Heritage Identification Number
3.5.9  Eras in which the Site was in Use or Existence
3.5.10  Year of Construction or First Known Use
3.5.11  Year of Demolition or Last Known Use
3.5.12  Visit By
3.5.13  Visit Date
3.5.14  Data Entry By
3.5.15  Data Entry Date


3.6  Site Description, History and References


3.6.1  Site Description
3.6.2  Site History
3.6.3  Site References
3.6.4  Comments


3.7  Record Audit Trail


3.7.1  Contributor
3.7.2  Date Record Created
3.7.3  Contributors Society


3.8  Record Complete and Read for Moderation


Section 4 - How to Add a New Image or Media File or Update and Existing Media File

 Important Copyright Notice

1.0  Adding or Updating a Media File and Record


1.1  Adding a New Media Record

1.1.1  Adding a New Media Record
1.1.2   Copyright Categories
1.1.3  Recommended Data Entry Process
1.1.3  Mandatory Data


2.0  Updating an Existing Media Record


2.1  Saving a New or Updated media Record
2.2  Data Validation on Submission


3.0  Add New Media Record - Data Entry Form


3.1  Identification of Records in the Media Database (Media ID )
3.2  Media Visibility
3.3  Media File Details


3.3.1  Media File


3.3.1.1  Supported File Types


3.3.2  Key Words
3.3.3  Caption


3.4   Media Copyright Information

3.4.1  Original Media Created By
3.4.2  Date Media Created
3.4.3  Digital Media Created By
3.4.4  Date Digital Media Created
5.0  Copyright Declaration

5.1  Copyright Categories

5.1.1  You are the Copyright Holder
3.1.2  You have the Third Party Copyright holder's written agreement accepting the IHO Code of Practice
5.1.3  The Media is from the YAHS Collection
5.1.4  The Media is believed to be Out of Copyright
5.1.5  The Media has been downloaded from a Web Site that has a Public Use Licence Agreement

5.2  Third Party Authorisation
5.3  Downloaded Media URL
5.4  Additional Copyright Information

6.0  Add New Media Record - Data Entry Form

6.1  Media Uploaded By
6.2  Date Media Uploaded
6.3  Contributors Society

6.0  Media Complete and Ready for Moderation
7.0  Save Entry


Appendices

Appendix A - Copyright Guidance

 Appendix A - Copyright Guidance


 A.1 You are the Copyright Holder
 A.2 Uploading Material created by others ie Third Party Copyright
 A.3 Uploading Material from the YAHS Archive
 A.4 Uploading Material that is Out of Copyright
 A.5 Uploading Material taken from a web site that has a Public Use Licence Agreement
 A.6 Providing Hyper-links to other web pages
 A.7 Digital Copyright

Appendix B - Ordnance Survey Grid References

 Appendix B - Ordnance Survey Grid References


 B.1 Generating Grid References from OS Maps
 B.2 Generating Grid References using Internet Resources
 B.3 Displaying Sites on Google Maps

Appendix C - Ceremonial Counties

 C.1 - Ceremonial Counties
 C.2 - Counties circa 1888-1889 Acts

Appendix D - Creating Archival PDF's

 Appendix D - Creating Archival PDF's

Appendix E - Moderation / Review Guidelines

 Appendix E - Moderation / Review Guidelines


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